New House Exec
Article I: Definitions
Section 1.1 Member Houses
The Member Houses of New House are the Cultural and Number Houses. The Cultural Houses are: Chocolate City, French House, German House, International Development House (iHouse), Spanish House. The Numbered Houses are: House 2, House 3, House 4, House 5 (Desmond).
Section 1.2 Resident
A resident is an undergraduate living in a room under his or her name in a Member House.
Article I: New House Executive Board
Section 2.1 Purposes and Powers
The purposes and powers of the New House Executive Board, hereinafter "Board," are:
Section 2.2 Members
- (i) To pass measures and issue policy statements that reflect the opinions of Residents on issues which affect
the campus student body, the Dormitory, or any faction of the Member Houses;
- (ii) To obtain monies by taxing the Residents and pursuing other ways of revenue to fund the Treasury; and
- (iii) To appropriate monies from the Treasury to cover expenses, including compensations, acquisitions,
repairs, and student events; or to terminate previous appropriations of this sort.
The Board members shall consist of the President, Vice President, Treasurer, Secretary, the presidents of each
of the Member Houses, and the Chairs of the Standing Committees. The Member House presidents shall be the
only voting members of the Board; all other members of the Board shall be nonvoting members.
Section 2.3 Voting Members Duties
The duties of the voting member of the Board are:
Section 2.4 Voting
- (i) To ensure issues from Board meetings are properly reported to one's Member House government and
- (ii) To assess the opinion of Member House Residents on issues raised by the Board and to brief the Board on
House opinions; and
- (iii) To attend Board meetings and to cast votes on issues.
Votes shall be taken with each Member House having the same number of votes.
The Board may only vote when Quorum is present; Quorum is defined as two-thirds of all voting members of
By demand of any voting member of the Board, each Member House's representative shall cast a number of
votes equal to the number of Residents of that House divided by ten and rounded to the nearest integer.
Article III: Duties of the Board Administration
Section 3.1 Duties of the President
The duties of the President are:
Section 3.2 Duties of the Vice President
- (i)To act as the presiding officer of and set the agenda for Board meetings;
- (ii) To act on behalf of the Board when the Board is out of session and no Board-stipulated precedent exists
for an issue in question;
- (iii) To comply with the decisions of the Assembly;
- (iv) To serve as Dorm Con and Undergraduate Association Representative;
- (v) To act on behalf of the Dorm as its representative to the Institute and the outside world;
- (vi) To assume or delegate the Duties of unfilled offices or unfulfilled duties in times of transition or absence;
- (vii) To create committees, standing or ad hoc.
The duties of the Vice President are:
Section 3.3 Duties of the Treasurer
- (i) To assume the duties, responsibilities, and powers of the Presidency in the absence of the President or at
the direction of the President;
- (ii) To supervise and direct appointed Committees and keep the President informed of progress; and
- (iii) To assume such duties as the President may request.
The duties of the Treasurer are:
Section 3.4 Duties of the Secretary
- (i) To maintain accurate records of all bank accounts on a publicly accessible website;
- (ii) To disburse funds allocated by the Board and keep them apprised of such activities;
- (iii) To work closely with RLAD and House Manager in obtaining contracts and agreements;(iv) To manage funds as directed by the Board; and
- (v) To provide oversight of New House's financial activities, and report thereupon to the Residents.
The duties of the Secretary are:
- (i) To act as parliamentarian at meetings;
- (ii) To take minutes at meetings and submit said to the Webmaster within one week of the meeting's
adjournment for posting on website;
- (iii) To maintain an accurate and updated list of Board members and Member House presidents and vice
- (iv) To keep Dorm bulletin boards updated, including posting meeting minutes; and
- (v) To compile an annual compendium of minutes.
Article IV: Duties of the Committees and Committee Chairs
Section 4.1 General Duties and Powers of Committee Chairs
A Committee Chair shall:
Section 4.2 Duties of the New House Houser
- (i) Regularly report to the Vice President and will appear before the Board at Presidents' meetings when
issues pertaining to his or her Committee arise on the Presidents’ meeting agenda;
- (ii) Be available to answer questions and contribute to discussions concerning the Office; and
(iii) Coordinate with their counterparts in Member Houses and campus-wide.
- A Committee Chair has the power to execute and fulfill the aforementioned duties and the duties particular to
the Office, delineated hereafter and in the Bylaws.
The New House Houser shall:
Section 4.3 Duties of the Recruitment Chairs
- (i) Act as liaison between Numbered House Residents and the House Manager concerning residence;
- (ii) Maintain an accurate record of the Residents with the House Manager and Desk Captain, in cooperation
with the Housing Chairs of the Cultural Houses;
- (iii) Represent New House at campus room assignment meetings; and
- (iv) Direct the assignment of students to Numbered Houses and rooms therein, including transfers between
The Recruitment Chairs shall:
Section 4.4 Duties of the Social Chairs
- (i) Represent New House at campus rush or orientation meetings;
- (ii) With the Housing Chair, supervise the designation of early return workers who will work for New House
and their individual Houses;
- (iii) Coordinate scheduling of individual House rush events;
- (iv) Supervise Dorm activities, events and obligations for the recruitment of freshmen; and
- (v) Ensure that a collective New House effort is maintained throughout recruitment periods, without
sacrificing individual House identities.
The Social Chairs shall:
- (i) Organize New House-wide social events; and
- (ii) Disburse funds appropriately for students to organize social events.
Article V: Election, Eligibility, Succession
Section 5.1 Election of Officers
The election of the Administration and all existing Committee Chair positions shall occur prior to fall
semester finals every year. The Board shall select an Elections Commissioner; this person is prohibited from
running in the election. If no one is selected or accepts the duty, the President assumes the role of
Section 5.2 Eligibility of Officers
- (i) Two weeks prior to the election date, the Commissioner shall have requested nominations for candidates
- (ii) For the one week prior to the start of the election, the Commissioner shall post a list of eligible candidates
for each Office.
- (iii) The Commissioner shall establish a convenient and secure means for each Resident to vote once. If more
than two Residents seek a given office, voters shall rank them in order of preference.
- (iv) Results will be tallied by the Commissioner, in the presence of such others as may demand access, and
shall be posted no later than the day after the election closes.
- (v) The results of the election shall take effect within one week after results are posted.
The following stipulations shall be enforced by the Elections Commissioner:
Section 5.3 Succession of Office
- (i) Freshmen cannot run for the Office of President;
- (ii) Member House presidents or chairmen cannot run for or hold the Office of President;
- (iii) Only one person may hold a given Administrative Office;
- (iv) Only one or two persons may hold the Chair of a Standing Committee; and
- (v) The New House Houser must be a resident in a Numbered House.
Otherwise, all Offices are open to those who will be Residents of a Member House in the year they intend to hold
The following stipulations shall be enforced by the Elections Commissioner:
Upon the vacancy of an Office other than the Presidency, the President shall immediately appoint a temporary
Officer until the next Board meeting at which time the Office will be filled as follows:
Section 5.4 Impeachment of Officers
Upon the vacancy of the Presidency, the Vice President shall assume the duties, responsibilities, and powers
of the President for the duration of the term.
- (i) Nominations will be accepted from the floor;
- (ii) The nominees may speak;
- (iii) The Board then determines the elected Officer by secret ballot unless only one candidate has been
presented, in which case the Board shall vote on acceptance of the nominee in a manner of its choosing.
Upon receipt of a Petition from a resident calling for the removal from Office of a Dorm Officer, the President
(or the Vice President, if the President is the Officer in question) shall call and govern a special meeting of the
Board as above to conduct the trial.
Article VI: Ratification
This constitution will be proposed to all Member House Presidents, or their representatives, at an
appropriate Board meeting. A discussion will then occur, and input will be received for modifications. After
said meeting, it will be sent electronically to Member House Presidents for discussion at their appropriate
Member House meetings.
At the Board meeting immediately following the one previously mentioned, a vote will be taken of all Member
House Presidents, or their representatives. Upon unanimous consent of each Member House President, or
their representative, this document will replace and render void all previous governing documents.
Article VII: Amendments
Amendments may be proposed by any resident. The procedure for amendment is as follows:
The process outlined in this article supersedes all language elsewhere in this document.
- (i) A resident proposes a written amendment to the President, who then distributes it to the Board;
- (ii) At the next Board meeting, the resident presents the proposal and answers all questions;
- (iii) The Board discusses the proposal and makes revisions as necessary;
- (iv) At the conclusion of the meeting, the President distributes, or otherwise directs the distribution of, the
revised proposal to all residents;
- (v) During the following Board meeting, the proposal is discussed but not amended;
- (vi) After discussion, a vote is taken concerning the proposal, of which a two-thirds majority of present voting
members is required for passage;
- (vii) If approved, the amendment shall be included in its appropriate place within the Constitution.
Standing and Ad Hoc Committees 2013 - 2014: here
PDF of Constition: here
Last Revised: October, 2013