The Constitution of Club Francophone MIT

Article I : Purpose

The purpose of the Club Francophone MIT is to promote cultural and language interaction among native French speakers, French speakers and French-learning students.

Article II : Membership

  1. Any member of the MIT community is eligible to become a member of this organization. One is considered a member of this organization in any given academic term if she has attended at least one club activity and one meeting in the preceding or current term.
  2. The membership of this organization will at all times contain at least 5 MIT students and be more than half MIT students.
  3. This organization will not discriminate based on any characteristic listed in MIT's Nondiscrimination Statement.
  4. If this organization charges any monetary dues, there will be exceptions made for students that cannot afford these dues.

Article III : Officers

  1. This organization will have four (at a minimum) officers:
    1. President
      1. The president shall be the official representative of the group to any other organization and to MIT.
      2. The president will preside over all meetings.
      3. The president is responsible for determining when meetings are and publicizing this to the group.
    2. Vice-president
      1. The president shall be the official representative of the group to any other organization and to MIT in case the president can not be present.
      2. The president will preside over all meetings where the president can not be present.  
    3. Treasurer
      1. The treasurer shall be responsible for the finances of the group.
      2. The treasurer is required to sign all checks/vouchers of the group.
    4. Secretary
      1. The secretary will attend all meetings.
      2. The secretary will keep minutes of all meetings.
  2. This organization will probably have other officers: A webmaster, a coordinator of activities…
  3. All officers of this organization must be distinct persons and MIT students.
  4. Elections:
    1. Elections of officers shall occur once a year, a priori the last Monday of May; Eventually the precise date can be slightly changed by vote of the whole board. Exceptionally this year (2003), we will wait to do the election, until we get the final recognition from the ASA.
    2. Any member of this organization is eligible to run for office.
    3. Quorum for elections is two thirds of the group.
    4. Any member is elected if he or she wins a majority of the voting members.
    5. Voting shall occur by a show of hands.
    6. If more than two people are running and no one wins a majority, then the person with the fewest votes is dropped from the ballot and votes are recast.
    7. The term of office runs from the election till until the next election, thus for one year; In case an office becomes vacant for any reason, a new election will be organized as soon as possible.
  5. Removal : Officers may be removed by a two-thirds vote of the members.

Article IV : Meetings

  1. Meetings shall be held at least every two weeks.
  2. Meetings shall be presided over by the president, unless she is absent, and in that case the vice-president shall preside.
  3. All decisions shall be made by a majority vote of all members present.
  4. Quorum for a meeting shall be one quarter of the members of the organization.

Article V : Amendments

  1. Amendments shall be presented by any member of the organization.
  2. Amendments shall be passed by a two-thirds voted of the members present.
  3. Quorum for amending this constitution shall be one third of all members of the organization.

Article VI : ASA God Clause

The Club Francophone MIT agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to insure that they are in accordance with the aforementioned rules and regulations.