How to Send a Team to a Tournament

FEES

See Team Finances.

TIMELINE

  • Beginning of the fall & spring season
    • Apply to tournaments.
      • Note, Darcy has done this in the past, I don’t know how to do this.
      • Lookup what tournaments are available
      • Send a check to all tournaments we might want to play in. We will not get a spot in all of the tournaments, so don’t be choosy
    • Do tournament signups & tournament captain selections (see Entering Tournaments)
  • After we know which tournaments we are in
    • Put tournament signups on website, with tournament captains identified
    • Find the deadline to withdraw from a tournament in case we don’t have enough players. This is usually the Friday 2-3 weeks before the tournament deadline
    • If possible, set up automatic emails to send to tournament captain. Using a unix machine, you can do this by:
      • Make Tournament Email Reminder “tournament_mmdd.txt”, which contains the reminder email for one week prior to tournament withdrawal deadline.
      • Make Uniform Email Reminder “uniform.txt”, which contains reminder to wash and return uniforms.
      • Make a Shell Script Text File “function_name.sh” to change directory to where “tournament_mmdd.txt” is stored, then send that file with the appropriate subject.
      • At prompt, type “crontab –e” . Type in the format min hr d mon * mailx function_name.sh , for example 0 12 14 12 * /directory/function_name1.sh
  • One week prior to tournament withdrawal deadline
  • Day of tournament
    • Go to tournament, have fun.
    • If the automatic emails could not be set up, send Uniform Reminder Email to team captain. They are responsible for washing uniforms and giving tournament fees to treasurer.